Building your weekly shifts.

Click the Shifts tab. You'll land on this week, with a grid showing every employee on the left and the hours of the day across the top. Empty grid means no shifts assigned yet.

The build flow

Three steps, repeat for every shift:

1. Find the employee row (left column). Each employee has their own row.
2. Click and drag across the time slots they're working. Release.
3. A coloured bar appears with their name and the hours. That's the shift, saved.

The grid snaps to 15-minute increments. Don't worry about perfect precision — you can fine-tune any bar by dragging its edges later (covered in Lesson 08).

The day tabs

At the top of the grid, there's a row of day tabs (Mon, Tue, Wed, etc.). Click any one to jump to that day. The whole week's view stays in your head; you're just editing one day at a time.

Conflicts

If you accidentally schedule someone in two places at once, DEF flags it with a red outline on the conflicting bar. Hover to see what's overlapping. Move one of the shifts and the warning disappears.

Sending the week to your team

Once you're happy, click the Send week button (top right). DEF WhatsApps every employee a clean message listing only their own shifts for the week. Each employee gets just their own schedule, not the whole team's.

If you change anything after sending, DEF re-sends an updated message to whoever's affected. Nothing manual.

That's the loop: build, send, edit, re-send. A full weekly schedule for a 10-person team takes about 15 minutes once you're used to it.